Case Studies→Beverage Manufacturing & Wholesale Distribution→United States & Caribbean

Beverage Manufacturing & Wholesale DistributionUnited States & CaribbeanFinancial Automation

Sage X3 Bank Automation for Beverage Manufacturers and Wholesale Distributors

Sage X3 bank automation — automated statement import, ACH, positive pay, lockbox, cash application, and automated bank reconciliation.

FinancialsAPARBank Automation

At a glance

Industry

Beverage Manufacturing & Wholesale Distribution

Company type

Beverage manufacturer and wholesale distributor

ERP focus

Sage X3 bank automation, AP, AR, reconciliation

Main challenge

Manual checks, lagging bank rec, and error-prone lockbox application.

PRH services

Cash cycle redesign · ACH & positive pay · Lockbox automation · Automated statement import · Automated bank reconciliation

Key result

Bank rec current within 24 hours; manual reconciliation reduced.

Region

United States and Caribbean Islands

Operational outcomes

Check volume

reduced by 85%; remaining checks moved to positive pay

Bank reconciliation

current to within 24 hours across all accounts

Cash application

accuracy above 97% with full audit trail

AP/AR productivity

— 25+ hours of manual work eliminated each week

Business challenge

An operation running at scale without the systems to match it.

The organization operated multiple beverage manufacturing and distribution sites with high transaction volumes, continuous inventory movement, and complex cash activity that had outgrown its manual banking processes.

AP team printed 400+ checks per week and keyed wires individually into bank portals.
Bank reconciliation was done in spreadsheets, often 30 days behind.
Lockbox files were applied manually to AR with high error rates.
No positive pay or fraud controls were in place.

Solution

A full cash cycle rebuilt end-to-end in Sage X3.

Full cash cycle redesign

Mapped every cash inflow and outflow process across multiple banks before changing any Sage X3 configuration.

ACH and positive pay rollout

Implemented NACHA ACH file generation, positive pay file generation, and automated matching of bank statement activity to Sage X3 transactions.

Lockbox automation

Automated lockbox file ingestion with cash application rules and an exception workflow for unmatched receipts.

Automated statement import

Bank statements are imported daily without user intervention. Zero-movement statements are automatically identified and skipped, while valid BAI2 and MT940/SWIFT transactions are converted into statement entries ready for Sage X3 reconciliation. This provides a consistent process for domestic, international, multi-bank, and multi-account operations across beverage manufacturing and wholesale distribution entities.

Bank reconciliation in Sage X3

The automated statement import and matching proposal now complete in minutes, leaving staff responsible only for reviewing and resolving exceptions.

Platform

Built on Sage X3.

Financials

Bank Automation

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