Industry
Wholesale Distribution
Region
United States
Modules
Financials, AP, AR, Bank Automation
The challenge
- AP team printed 600+ checks per week and keyed wires individually into bank portals.
- Bank reconciliation was done in spreadsheets, often 30 days behind.
- Lockbox files were applied manually to AR with high error rates.
- No positive pay or fraud controls were in place.
Our approach
Full cash cycle redesign
Mapped every cash inflow and outflow process across multiple banks before changing any Sage X3 configuration.
ACH and positive pay rollout
Implemented NACHA ACH file generation, positive pay file generation, and automated bank confirmation matching.
Lockbox automation
Automated lockbox file ingestion with cash application rules and an exception workflow for unmatched receipts.
Bank reconciliation in Sage X3
Replaced spreadsheet reconciliation with Sage X3 bank reconciliation driven by daily BAI2 imports.
Outcomes
- Check volume reduced by 85%; remaining checks moved to positive pay
- Bank reconciliation current to within 24 hours across all accounts
- Cash application accuracy above 97% with full audit trail
- Estimated 25+ hours of weekly AP/AR manual work eliminated