Wholesale Distributor Bank Automation Rollout
Bank automation — ACH, positive pay, lockbox, bank reconciliation, multi-bank.
An operation running at scale without the systems to match it.
The organization ran multiple sites with continuous inventory movement — a volume and complexity that had outgrown its manual processes.
- AP team printed 600+ checks per week and keyed wires individually into bank portals.
- Bank reconciliation was done in spreadsheets, often 30 days behind.
- Lockbox files were applied manually to AR with high error rates.
- No positive pay or fraud controls were in place.
A warehouse execution platform built end-to-end in Sage X3.
Full cash cycle redesign
Mapped every cash inflow and outflow process across multiple banks before changing any Sage X3 configuration.
ACH and positive pay rollout
Implemented NACHA ACH file generation, positive pay file generation, and automated bank confirmation matching.
Lockbox automation
Automated lockbox file ingestion with cash application rules and an exception workflow for unmatched receipts.
Bank reconciliation in Sage X3
Replaced spreadsheet reconciliation with Sage X3 bank reconciliation driven by daily BAI2 imports.
Built on Sage X3.
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Looking for similar results?
PRH Consulting designs and deploys Sage X3 solutions for manufacturers and distributors who need real-time control at operational scale. The first step is a 30-minute call with a senior consultant.