PRH Consulting has implemented and supported Sage X3 for food and beverage manufacturers and distributors across the United States and the Caribbean — including multi-site beverage rollouts, frozen and refrigerated distribution, and ingredient manufacturing.

Our food and beverage engagements focus on the operational realities that ERP vendors gloss over: short shelf life, lot and version control, supplier and ingredient traceability, multi-currency intercompany flows, and route-based distribution.

Common challenges

Lot traceability and recall execution

Every ingredient and finished good must be traceable forward to the customer and backward to the supplier — fast enough to meet a regulator-driven recall timeline.

Costing with variable yields and shrink

Standard costing breaks down when yields vary by batch. Sage X3 needs to be configured to capture actual material consumption and reconcile variances cleanly.

Shelf life, FEFO, and dating

FEFO picking, expiry management, and shelf-life-aware planning are non-negotiable and need to be built into the warehouse and order entry flows.

Multi-site and intercompany distribution

Beverage and food companies frequently move product between production sites, DCs, and territories — often across companies and currencies.

Sage X3 considerations

Item structures and lot model

Lots, sub-lots, versions, and major/minor identifiers must be designed before transactions start flowing. Retrofitting is painful.

Costing method choice

Standard, average, and FIFO each have trade-offs in F&B. The right choice depends on how production planning and finance want to see variance.

Quality control integration

Sage X3 QC needs to fit how the lab and floor actually sample and release — not the textbook flow.

Route accounting and DSD

Direct store delivery, pre-sell, and route settlement often need integration to a route-accounting platform sitting on top of Sage X3.

How PRH helps

Lot and recall design
We configure lot, sub-lot, and version control so a recall can be executed and documented within the regulator's required window.
Production and costing alignment
BOMs, routings, and costing methods configured so finance and operations see the same number for the same SKU.
Distribution and warehousing
Site, warehouse, location, and FEFO rules configured for real DC and route operations.
Multi-company and Caribbean experience
Multi-entity beverage and food groups with USD/local currency requirements — we've done several of them.