Sage X3 Common Data Module

Languages

SAGE X3 is a multi-lingual enterprise resource planning (ERP) software solution, which means that it supports multiple languages. This feature is designed to help businesses with a global presence or that operate in multiple countries, to provide a localized user experience for their employees and customers.

In SAGE X3, you can select the language that you want to use for the software interface and for various system messages and reports. The software supports multiple languages, including English, French, German, Spanish, and more.

The ability to use multiple languages in SAGE X3 can improve communication and collaboration among employees who speak different languages, and it can also help you better serve customers and suppliers who speak different languages. This can help to increase productivity, improve customer satisfaction, and support the growth of your business.

Units of Measure

Unit of measure (UOM) is an important concept in SAGE X3, a multi-functional enterprise resource planning (ERP) software solution. The UOM feature allows you to define and manage the units in which you measure your products, materials, and services.

In SAGE X3, you can set up and manage multiple UOMs for each item or service, and you can define the conversion rates between them. For example, you can define UOMs for weight, volume, length, and other units of measure, and you can specify how these units are related to each other.

The UOM feature in SAGE X3 is integrated with other parts of the software, such as purchasing, sales, inventory, and production, to provide a consistent and accurate measurement of your products, materials, and services. This can help you to better manage your operations, improve your supply chain, and make informed business decisions.

By using the UOM feature in SAGE X3, you can ensure that your business uses a consistent and accurate system of measurement, which can help to reduce errors and improve efficiency in your operations.

Warehouses

In SAGE X3, a warehouse is a location where you store and manage your products, materials, and supplies. The warehouse management system (WMS) in SAGE X3 is designed to help you manage your inventory, track your stock levels, and ensure the accuracy and availability of your products.

With SAGE X3, you can set up and manage multiple warehouses, each with its own unique characteristics and requirements. You can define the warehouse structure, including the location, capacity, and physical characteristics, and you can manage the movement of stock in and out of each warehouse.

The WMS in SAGE X3 also allows you to manage and track the physical inventory in your warehouses, including the stock levels, stock movements, and the location of each item. You can also generate reports and perform analyses to help you monitor the performance of your warehouses and make informed business decisions.

The warehouse management system in SAGE X3 is integrated with other parts of the software, such as purchasing, sales, and production, to provide a comprehensive and seamless solution for managing your inventory and stock levels. By using the WMS in SAGE X3, you can improve the efficiency and accuracy of your inventory management, and support the growth of your business.

Product Statistical Groups

Product statistical groups in SAGE X3 are a way to categorize and group your products based on specific characteristics, such as product type, sales volume, and other criteria. This feature can help you to better understand and analyze your product data, and to make informed business decisions.

With SAGE X3, you can set up and manage multiple product statistical groups, and you can assign each product to one or more groups. The groups can be based on various characteristics, such as product type, product line, sales volume, and others.

The product statistical groups in SAGE X3 can be used for various purposes, such as generating sales reports and analyzing sales trends. For example, you can use product statistical groups to analyze the sales performance of different product lines, to identify your best-selling products, and to make informed business decisions.

The product statistical groups in SAGE X3 are integrated with other parts of the software, such as sales, purchasing, and inventory, to provide a comprehensive and seamless solution for managing and analyzing your product data. By using product statistical groups in SAGE X3, you can improve your understanding of your product data, and make better business decisions.

Locations & Location Types

Locations in SAGE X3 are a way to define and manage the physical locations of your products, materials, and supplies. Locations can be used to track the movement and storage of items, and to manage your inventory levels.

In SAGE X3, you can set up and manage multiple locations, each with its own unique characteristics and requirements. The locations can be defined based on various criteria, such as physical address, capacity, and storage conditions.

Location types in SAGE X3 are a way to categorize and group your locations based on specific criteria, such as type of location, usage, or other characteristics. For example, you can set up location types such as warehouse, retail store, distribution center, and others, and assign each location to one or more types.

The location and location types in SAGE X3 can be used for various purposes, such as tracking the movement of items between locations, managing inventory levels, and generating reports and analyses. The locations and location types in SAGE X3 are integrated with other parts of the software, such as inventory management, warehouse management, and sales, to provide a comprehensive and seamless solution for managing and tracking your physical locations.

By using the location and location types in SAGE X3, you can improve the accuracy and efficiency of your inventory management, and better understand the movement and storage of your products, materials, and supplies.

Quality Records

Quality records in SAGE X3 are a way to track and manage the quality of your products, materials, and supplies. The quality management system in SAGE X3 is designed to help you ensure that your products meet the required quality standards, and to maintain a high level of customer satisfaction.

Quality records in SAGE X3 can be used to track various quality-related information, such as inspection results, test results, and quality metrics. The quality records can be linked to specific products, batches, or lots, and can be used to monitor the quality of your products over time.

In SAGE X3, you can set up and manage quality plans, which define the quality requirements and standards for your products. The quality plans can be based on various criteria, such as product type, customer requirements, or industry standards.

The quality management system in SAGE X3 is integrated with other parts of the software, such as production, sales, and inventory, to provide a comprehensive and seamless solution for managing and tracking the quality of your products. By using the quality records in SAGE X3, you can ensure the quality of your products, improve customer satisfaction, and support the growth of your business.

Manufacturing Tables

Manufacturing tables in SAGE X3 are a set of tables that contain information about the manufacturing processes, products, and materials used in production. The manufacturing tables are used to manage and track the production of goods and to ensure that the manufacturing process is efficient and effective.

In SAGE X3, you can use the manufacturing tables to define and manage the production routes for your products, which describe the steps and processes involved in manufacturing a product. The production routes can include information about the materials and resources required, the operations and activities involved, and the times and quantities involved.

The manufacturing tables can also be used to manage the bill of materials (BOM), which lists the materials and components required to produce a specific product. The BOM can include information about the quantities, suppliers, and cost of the materials required, and can be used to manage the inventory levels and procurement processes.

The manufacturing tables in SAGE X3 are integrated with other parts of the software, such as inventory management, production management, and sales, to provide a comprehensive and seamless solution for managing the production of goods. By using the manufacturing tables in SAGE X3, you can improve the efficiency and effectiveness of your manufacturing processes, reduce costs and waste, and support the growth of your business.

Logistics Tables

Logistics tables in SAGE X3 are a set of tables that contain information about the logistics processes and operations involved in the movement and storage of goods. The logistics tables are used to manage and track the movement of goods from one location to another, and to ensure that the logistics processes are efficient and effective.

In SAGE X3, you can use the logistics tables to define and manage the shipping and receiving processes, which describe the steps and activities involved in moving goods from one location to another. The shipping and receiving processes can include information about the shipping and receiving methods, the carriers and shipping companies involved, and the costs and times involved.

The logistics tables can also be used to manage the inventory levels and movements, which track the quantities and locations of goods in your warehouse or other storage facilities. The inventory levels and movements can be used to monitor the availability and stock levels of your goods, and to manage the procurement and replenishment processes.

The logistics tables in SAGE X3 are integrated with other parts of the software, such as inventory management, production management, and sales, to provide a comprehensive and seamless solution for managing the movement and storage of goods. By using the logistics tables in SAGE X3, you can improve the efficiency and effectiveness of your logistics processes, reduce costs and waste, and support the growth of your business.

Incoterms

Incoterms in SAGE X3 are international trade terms that define the responsibilities and obligations of the buyer and seller in the transportation and delivery of goods. Incoterms are used to clarify the responsibilities for shipping, insurance, and delivery of goods, and to reduce misunderstandings and disputes between buyers and sellers.

In SAGE X3, you can use Incoterms to define the terms of delivery for your sales and purchase transactions. The Incoterms in SAGE X3 include commonly used trade terms, such as EXW (Ex Works), FOB (Free on Board), CIF (Cost, Insurance, and Freight), and DAP (Delivered at Place).

By using Incoterms in SAGE X3, you can ensure that the terms of delivery are clearly defined and understood by both parties, and that the responsibilities for shipping, insurance, and delivery are properly allocated. Incoterms can help to reduce misunderstandings, improve the efficiency and effectiveness of your sales and purchase transactions, and support the growth of your business.

Cost Structures

Cost structures in SAGE X3 are a set of structures and methods used to calculate and allocate the costs of goods, products, and services. Cost structures in SAGE X3 are used to determine the cost of goods sold (COGS), to allocate the costs of manufacturing, materials, labor, and overhead, and to support decision-making and pricing.

In SAGE X3, you can use cost structures to define the methods for calculating and allocating the costs of your products, including standard cost methods, average cost methods, and actual cost methods. You can also use cost structures to manage and track the costs of production, materials, and labor, and to allocate the costs of overhead, such as rent, utilities, and other indirect costs.

The cost structures in SAGE X3 are integrated with other parts of the software, such as inventory management, production management, and financial management, to provide a comprehensive and seamless solution for managing the costs of goods and services. By using cost structures in SAGE X3, you can improve the accuracy and efficiency of your cost calculations, support effective pricing and decision-making, and reduce costs and waste.

Landed Costs

Landed costs in SAGE X3 refer to the total cost of a product, including all the costs associated with bringing the product from the supplier to the customer or end-user. Landed costs in SAGE X3 can include the cost of the product itself, as well as the costs of shipping, handling, insurance, taxes, customs duties, and other fees.

In SAGE X3, you can use the landed cost feature to accurately calculate the total cost of a product, including all the costs involved in getting the product from the supplier to the end-user. This information can be used to determine the true cost of the product, and to support effective pricing and decision-making.

By using landed costs in SAGE X3, you can improve the accuracy of your cost calculations, support effective pricing and decision-making, and reduce costs and waste. The landed cost feature in SAGE X3 is integrated with other parts of the software, such as inventory management, production management, and financial management, to provide a comprehensive and seamless solution for managing the costs of goods and services.

Customer Statistical groups

Customer statistical groups in SAGE X3 are a tool for categorizing and grouping customers based on specific characteristics or attributes. These groups can be used for various purposes, such as analysis, reporting, and decision-making.

In SAGE X3, you can use customer statistical groups to categorize customers based on factors such as geographic location, industry, size, or sales volume. This information can then be used to perform analysis, generate reports, and make informed business decisions.

By using customer statistical groups in SAGE X3, you can gain a better understanding of your customer base, identify trends and patterns, and support effective decision-making. You can also use customer statistical groups to segment your customer base and target specific groups with tailored marketing and sales initiatives.

Overall, customer statistical groups in SAGE X3 are a powerful tool for managing and analyzing customer data, and for making informed decisions about your sales and marketing strategies.

Payment Methods

Sage X3 is a comprehensive enterprise resource planning (ERP) software that includes features for managing financial operations, such as payment methods. There are several payment methods available in Sage X3, which are used to process transactions and manage the flow of funds within an organization.

Here are some of the common payment methods in Sage X3:

1. Bank Transfer: This payment method involves transferring funds from one bank account to another using electronic means. It is often used for large transactions and for paying suppliers.
2. Direct Debit: Direct Debit is a payment method where funds are automatically taken from a customer’s bank account and transferred to the vendor’s account. This is a common method for recurring payments, such as monthly subscriptions.
3. Credit Card: Credit card payment is a widely used method for online and in-person purchases. Sage X3 integrates with popular payment gateways to accept credit card payments securely.
4. Check: A check is a traditional payment method that involves writing a paper check and sending it through the mail. Sage X3 allows users to manage check payments and track their status.
5. Cash: Cash payments are physical payments made using currency or coins. Sage X3 allows users to manage cash transactions and track their status.

These are some of the payment methods available in Sage X3, but the specific methods offered may vary depending on the configuration of the system.

Supplier Statistical Groups

In Sage X3, Supplier Statistical Groups are used to group suppliers based on specific criteria for reporting and analysis purposes. This feature allows you to categorize suppliers and track their performance, such as their spending patterns, payment history, and other key metrics.

Supplier Statistical Groups are defined based on certain criteria, such as industry type, size, geographic location, and other relevant factors. Once defined, suppliers can be assigned to a specific statistical group, allowing you to track and analyze the performance of each group as a whole.

The benefits of using Supplier Statistical Groups in Sage X3 include:

1. Improved data analysis: With supplier statistical groups, you can easily compare and analyze the performance of different supplier categories, such as their spending patterns and payment history.
2. Better supplier management: You can use supplier statistical groups to track supplier performance, identify areas of improvement, and implement strategies for better supplier management.
3. Increased transparency: Supplier Statistical Groups provide visibility into the performance of suppliers, making it easier to identify areas of risk and opportunities for improvement.
4. Improved purchasing processes: By grouping suppliers based on specific criteria, you can streamline your purchasing processes, resulting in improved efficiency and cost savings.

In summary, Supplier Statistical Groups in Sage X3 are a powerful tool for improving the management of suppliers and tracking their performance. They provide valuable insights and help organizations make data-driven decisions about supplier relationships and purchasing processes.

Payment Terms

Sage X3 is an enterprise resource planning (ERP) software that helps businesses manage their financial and operational processes. The payment terms in Sage X3 refer to the conditions and agreements that dictate how payments should be made between a company and its customers or suppliers.

Some common payment terms in Sage X3 include:

1. Net 30: This means that payment is due 30 days after the invoice date.
2. Net 60: This means that payment is due 60 days after the invoice date.
3. Advance Payment: This means that payment is due before the goods or services are delivered.
4. Cash on Delivery (COD): This means that payment is due when the goods are delivered.
5. End of Month (EOM): This means that payment is due at the end of the month in which the invoice was issued.
6. Partial Payment: This means that payment is made in installments rather than in one lump sum.
7. Letters of Credit (LOC): This means that payment is guaranteed by a financial institution, which acts as an intermediary between the buyer and seller.

In Sage X3, payment terms can be set up and managed in the Accounts Receivable or Accounts Payable modules. These terms are then applied to invoices, purchase orders, and other financial transactions, and can be used to automate payment processing and reconciliation.

Invoicing Terms

Invoicing terms in Sage X3 refer to the conditions that apply to invoices, such as payment due dates, discounts, and interest charges. These terms are used to specify the payment and billing requirements for transactions and help to ensure that payments are made on time.

Here are some of the common invoicing terms in Sage X3:

1. Payment Terms: Payment terms specify the due date for payment of an invoice, as well as any late payment fees or interest charges that may apply. Examples of payment terms include “Net 30” (payment due 30 days after invoice date), “Due on Receipt” (payment due immediately upon receipt of invoice), and “2/10, Net 30” (2% discount if payment is made within 10 days, otherwise payment due 30 days after invoice date).
2. Discounts: Discounts can be offered on invoices as an incentive for early payment. For example, a discount of 2% might be offered if payment is made within 10 days of the invoice date.
3. Interest Charges: Interest charges may be applied to invoices that are not paid by the due date. The interest rate and terms can be specified in the invoicing terms.
4. Late Payment Fees: Late payment fees may be applied to invoices that are not paid by the due date. These fees can be a flat rate or a percentage of the invoice total.
5. Credit Terms: Credit terms refer to the conditions under which an invoice will be paid, such as cash on delivery, credit card, or check.

These are some of the common invoicing terms in Sage X3, but the specific terms offered may vary depending on the configuration of the system. By specifying clear invoicing terms, organizations can ensure that payment requirements are clearly communicated and payments are made on time.

Accounts

In Sage X3, accounts refer to the financial records that track a company’s transactions and financial position. There are several types of accounts that can be set up and managed in the software, including:

1. General Ledger Accounts: These are the most basic type of accounts and include asset, liability, equity, revenue, and expense accounts. General ledger accounts are used to record financial transactions and summarize the overall financial position of a company.
2. Accounts Receivable Accounts: These accounts track customer payments and manage outstanding invoices. In Sage X3, accounts receivable information can be used to generate customer statements, track payment history, and manage collections and disputes.
3. Accounts Payable Accounts: These accounts track payments to suppliers and manage outstanding bills. In Sage X3, accounts payable information can be used to generate supplier statements, track payment history, and manage vendor relationships.
4. Bank Accounts: These accounts track the cash transactions of a company and manage its cash balance. In Sage X3, bank accounts can be linked to general ledger accounts and used to reconcile transactions and manage cash flows.
5. Fixed Asset Accounts: These accounts track the fixed assets of a company, such as equipment and real estate. In Sage X3, fixed asset information can be used to manage depreciation and track the value of assets over time.
6. Cost of Goods Sold Accounts: These accounts track the cost of goods sold by a company and are used in the calculation of gross profit and net income.

In Sage X3, the accounts module provides a centralized view of a company’s financial information and enables users to manage the accounts, transactions, and reporting for various financial processes. The software supports chart of accounts, trial balance, and general ledger reports, and integrates with other modules to provide a comprehensive view of a company’s financial information.

Periods

In Sage X3, periods refer to the defined time intervals used for accounting and financial reporting purposes. Periods are used to organize financial transactions into manageable time frames for analysis and reporting.

Some of the common periods in Sage X3 include:

1. Fiscal Periods: Fiscal periods represent a set time frame, such as a month or a quarter, and are used to organize financial transactions into a specific time frame. This makes it easier to analyze and compare data over a specific period of time.
2. Fiscal Closing: Fiscal closing refers to the process of closing a period so that it is no longer available for data entry. This helps to ensure that financial reports are accurate and up-to-date.
3. Fiscal Consolidation: Fiscal consolidation refers to the process of combining financial information from multiple periods or entities into a single, consolidated report. This helps organizations to get a comprehensive view of their financial performance.
4. Fiscal Reopening: Sage X3 provides the option to reopen a previously closed period, allowing you to make changes or corrections to data that was entered in a previous period.
5. Fiscal Budgeting: Periods are also used for budgeting purposes, allowing organizations to create budgets by period and compare actual results to budgeted amounts.

In summary, periods in Sage X3 are a fundamental component of the software’s accounting and financial management capabilities. By organizing financial transactions into specific time frames, periods provide a structured and organized way to manage financial data and make informed business decisions.

Analytical Dimensions

Analytical dimensions in Sage X3 are additional attributes that can be assigned to financial transactions to provide more detail and insight into a company’s financial information. Analytical dimensions can be used to categorize transactions by department, location, project, cost center, or any other criteria that is relevant to the business.

Some common analytical dimensions in Sage X3 include:

1. Department: This dimension is used to categorize transactions by the department or business unit that is responsible for the transaction.
2. Location: This dimension is used to categorize transactions by the location of the business, such as a specific store or warehouse.
3. Project: This dimension is used to categorize transactions by a specific project, such as a construction project or a research project.
4. Cost Center: This dimension is used to categorize transactions by the cost center that is responsible for the transaction, such as the marketing department or the production department.
5. Customer/Supplier: This dimension is used to categorize transactions by the customer or supplier that is associated with the transaction.

Analytical dimensions in Sage X3 can be used to generate more detailed and meaningful financial reports, such as income statements by department, balance sheets by location, and cash flow statements by project. The software provides a flexible and customizable interface for defining and managing analytical dimensions, which allows users to align the dimensions with their specific business needs. Additionally, analytical dimensions can be used to automate the allocation of costs and revenues, and to manage budgeting and forecasting processes.

Fiscal Years

In Sage X3, fiscal years refer to the period of time used for financial reporting and budgeting purposes. A fiscal year is a 12-month period that a company uses for financial reporting, and it can start on any date.

Fiscal years are important in Sage X3 because they provide a way to organize financial information into manageable time frames for analysis and reporting. Some of the key benefits of using fiscal years in Sage X3 include:

1. Improved financial reporting: Fiscal years allow you to organize financial transactions into specific time frames, making it easier to analyze and compare data over a specific period of time.
2. Better budgeting: Fiscal years are also used for budgeting purposes, allowing you to create budgets by fiscal year and compare actual results to budgeted amounts.
3. Increased visibility: By organizing financial data into fiscal years, you can get a clear picture of your financial performance over time, making it easier to identify trends and opportunities for improvement.
4. Compliance with accounting standards: Many accounting standards, such as GAAP and IFRS, require financial information to be organized and reported by fiscal year. By using fiscal years in Sage X3, you can ensure that your financial reporting is in compliance with these standards.

In summary, fiscal years in Sage X3 provide a way to organize and manage financial data for reporting and analysis purposes. They help organizations to better understand their financial performance, make informed business decisions, and comply with accounting standards.

Intercompany Account Mapping

Intercompany mapping in Sage X3 refers to the process of linking transactions between different companies within a group or holding structure. The purpose of intercompany mapping is to ensure that transactions between related companies are recorded and reconciled correctly, and to provide a consolidated view of the financial information for the entire group.

In Sage X3, intercompany mapping can be achieved through the following steps:

1. Defining intercompany relationships: This involves identifying the relationship between the companies in the group and defining the transactions that will be treated as intercompany transactions.
2. Mapping intercompany accounts: This involves defining the accounts that will be used to record intercompany transactions, such as intercompany receivables and payables accounts.
3. Recording intercompany transactions: This involves creating and recording transactions between the companies in the group, such as sales, purchases, or services provided.
4. Reconciling intercompany transactions: This involves reviewing and reconciling the intercompany transactions to ensure that they are recorded correctly and that the accounts are in balance.
5. Generating consolidated financial statements: This involves producing consolidated financial statements that provide a consolidated view of the financial information for the entire group.

In Sage X3, intercompany mapping can be managed through the software’s general ledger module, which provides a flexible and customizable interface for defining intercompany relationships and accounts, recording transactions, reconciling accounts, and generating consolidated financial statements. The software also provides a range of intercompany reconciliation and reporting tools to support the management of intercompany transactions.

Bank Accounts

In Sage X3, bank accounts refer to the financial accounts that a company holds at a financial institution, such as a bank or credit union. Bank accounts are used to manage cash transactions and provide a way to track the movement of funds in and out of the organization.

Some of the key features and functions of bank accounts in Sage X3 include:

1. Bank Account Management: Sage X3 provides a centralized location for managing all of your organization’s bank accounts. This includes the ability to add, edit, and delete bank accounts, as well as assign specific bank accounts to specific currencies and payment methods.
2. Bank Reconciliation: Sage X3 provides a bank reconciliation function that allows you to reconcile your bank statements with the transactions recorded in the system. This helps to ensure the accuracy and completeness of your financial data.
3. Payment Processing: Bank accounts in Sage X3 can be used for payment processing, allowing you to make electronic payments to suppliers, employees, and other stakeholders.
4. Cash Management: Sage X3 provides cash management tools to help you manage your organization’s cash position, including the ability to track cash balances, cash inflows, and cash outflows.
5. Multi-Currency Support: If your organization operates in multiple countries and currencies, Sage X3 provides multi-currency support for bank accounts, allowing you to manage financial transactions in multiple currencies.

In summary, bank accounts in Sage X3 are a crucial component of the software’s financial management capabilities. They provide a way to manage cash transactions, reconcile bank statements, make payments, and manage cash balances. With these tools, organizations can gain a better understanding of their financial position and make informed business decisions.

Petty Cash

In Sage X3, bank accounts refer to the financial accounts that a company holds at a financial institution, such as a bank or credit union. Bank accounts are used to manage cash transactions and provide a way to track the movement of funds in and out of the organization.

Some of the key features and functions of bank accounts in Sage X3 include:

1. Bank Account Management: Sage X3 provides a centralized location for managing all of your organization’s bank accounts. This includes the ability to add, edit, and delete bank accounts, as well as assign specific bank accounts to specific currencies and payment methods.
2. Bank Reconciliation: Sage X3 provides a bank reconciliation function that allows you to reconcile your bank statements with the transactions recorded in the system. This helps to ensure the accuracy and completeness of your financial data.
3. Payment Processing: Bank accounts in Sage X3 can be used for payment processing, allowing you to make electronic payments to suppliers, employees, and other stakeholders.
4. Cash Management: Sage X3 provides cash management tools to help you manage your organization’s cash position, including the ability to track cash balances, cash inflows, and cash outflows.
5. Multi-Currency Support: If your organization operates in multiple countries and currencies, Sage X3 provides multi-currency support for bank accounts, allowing you to manage financial transactions in multiple currencies.

In summary, bank accounts in Sage X3 are a crucial component of the software’s financial management capabilities. They provide a way to manage cash transactions, reconcile bank statements, make payments, and manage cash balances. With these tools, organizations can gain a better understanding of their financial position and make informed business decisions.

Checks

In Sage X3, checks refer to a type of payment method that is used to make payments to suppliers, employees, and other stakeholders. Checks are physical documents that are written and signed by the payer and can be used as a means of payment in various financial transactions.

Some of the key features and functions of checks in Sage X3 include:

1. Check Writing: Sage X3 provides a check writing function that allows you to create, print, and manage checks as a means of payment. This includes the ability to assign specific bank accounts to specific check numbers, set up check formats and templates, and manage check security.
2. Check Printing: Sage X3 provides the ability to print checks, including pre-printed checks and blank check stock. You can also customize the appearance of checks, including adding logos, signatures, and other design elements.
3. Check Management: Sage X3 provides a centralized location for managing all of your organization’s checks, including the ability to view check status, reconcile checks, and track check history.
4. Multi-Currency Support: If your organization operates in multiple countries and currencies, Sage X3 provides multi-currency support for checks, allowing you to manage check transactions in multiple currencies.

In summary, checks in Sage X3 provide a way to manage payments to suppliers, employees, and other stakeholders. With check writing and printing capabilities, as well as check management tools, organizations can ensure that their payment processes are efficient and secure. Additionally, the multi-currency support in Sage X3 allows organizations to manage check transactions in multiple currencies, making it easier to conduct business on a global scale.

Economic Reason Codes

Economic Reason Codes are used in Sage X3 as a way to classify and categorize transactions within an organization. They allow users to assign a specific reason to an economic event, such as a sale or a purchase, so that the information can be easily understood and analyzed for decision making purposes.

For example, a company may use Economic Reason Codes to categorize sales by product line, channel, or customer segment. This information can then be used to generate reports that provide insights into the company’s performance and trends, such as which products or channels are performing best.

Economic Reason Codes can also be used to perform financial analysis and reconciliation, as well as to comply with regulatory requirements. This information can also be used to make decisions about resource allocation and to improve the overall efficiency and performance of the organization.

In summary, Economic Reason Codes in Sage X3 provide a way to categorize transactions and to provide useful information for decision making and analysis.

Business Partners BPs

In Sage X3, business partners refer to the entities with whom a company interacts, such as customers, suppliers, employees, and other stakeholders. Business partners play a critical role in the financial transactions of an organization and are central to many of the key functions and features in Sage X3.

Some of the key features and functions of business partners in Sage X3 include:

1. Business Partner Management: Sage X3 provides a centralized location for managing all of your organization’s business partners, including the ability to add, edit, and delete business partners, as well as assign specific roles and categories to each partner.
2. Contact Management: Sage X3 provides the ability to manage and track the contact information for each business partner, including names, addresses, phone numbers, and email addresses.
3. Order Management: Business partners play a critical role in order management in Sage X3, allowing you to track customer orders, manage supplier orders, and manage purchase orders.
4. Payment Processing: Business partners are also involved in payment processing in Sage X3, allowing you to make payments to suppliers, receive payments from customers, and manage cash transactions.
5. Credit Management: Sage X3 provides credit management tools to help you manage your organization’s credit risk, including the ability to set credit limits for business partners, monitor credit usage, and manage credit risk.

In summary, business partners in Sage X3 are a crucial component of the software’s financial management capabilities. They provide a way to manage relationships with key stakeholders, track and manage orders, process payments, and manage credit risk. With these tools, organizations can gain a better understanding of their interactions with business partners and make informed business decisions.

Customers

In Sage X3, customers are entities that purchase goods or services from a business. They are an important aspect of the sales and customer relationship management (CRM) module of the system.

The customer information stored in Sage X3 includes details such as the customer name, address, contact information, payment terms, and credit information. This information can be used to manage customer accounts, track customer interactions and sales, and generate customer reports.

In addition to customer information, Sage X3 also provides tools to manage the sales process, from initial contact to invoicing. This includes features such as quotes, sales orders, shipping and delivery, and invoicing. The system also provides the ability to track customer interactions, such as phone calls, emails, and meetings, as well as to manage customer complaints and issues.

Overall, the customer management capabilities in Sage X3 provide businesses with a complete and integrated view of their customers, allowing them to build and maintain strong customer relationships, increase sales, and improve overall customer satisfaction.

Sales Reps

In Sage X3, sales reps refer to the individuals who are responsible for selling a company’s products and services to customers. Sales reps play a critical role in the sales process and are central to many of the key functions and features in Sage X3.

Some of the key features and functions of sales reps in Sage X3 include:

1. Sales Rep Management: Sage X3 provides a centralized location for managing all of your organization’s sales reps, including the ability to add, edit, and delete sales reps, as well as assign specific territories, products, and customer groups to each sales rep.
2. Lead Management: Sales reps are involved in lead management in Sage X3, allowing you to track and manage sales leads, including the ability to assign leads to specific sales reps, prioritize leads based on potential value, and track lead status.
3. Sales Order Management: Sales reps play a critical role in sales order management in Sage X3, allowing you to manage customer orders, track order status, and manage order fulfillment.
4. Commission Management: Sage X3 provides commission management tools to help you manage sales commissions, including the ability to calculate commissions based on specific sales performance metrics, assign commission plans to specific sales reps, and track commission payouts.
5. Sales Analysis: Sales reps are also involved in sales analysis in Sage X3, providing the ability to track sales performance, analyze sales trends, and identify opportunities for growth.

In summary, sales reps in Sage X3 are a crucial component of the software’s sales management capabilities. They provide a way to manage the sales process, track sales performance, and manage sales commissions. With these tools, organizations can gain a better understanding of their sales performance and make informed business decisions.

Factors

In Sage X3, factors refer to a type of financial instrument used in the financing of accounts receivable. Factors are typically used by businesses as a way to manage their cash flow by selling their accounts receivable to a third-party financial institution, known as a factor, in exchange for immediate payment.

In Sage X3, the factor function provides the tools to manage the factor process, from invoice factoring to reconciliation. This includes features such as invoice submissions, payment processing, reconciliation, and reporting. The system also provides the ability to manage and track factor fees and charges, as well as to communicate with the factor regarding the status of invoices and payments.

The use of factors can provide businesses with additional liquidity, enabling them to take advantage of new opportunities, manage cash flow, and reduce the risk associated with holding accounts receivable.

In summary, the factor function in Sage X3 provides a comprehensive solution for businesses looking to manage and finance their accounts receivable, allowing them to increase cash flow, reduce risk, and support growth.

Prospects

The prospects in Sage X3 are a critical component of the sales process. They provide a central repository for sales teams to store and manage all of the information they collect about potential customers, such as their needs, buying habits, and contact information. This information can then be used to target specific customers with tailored sales and marketing campaigns.

With Sage X3, you can manage your prospects in a variety of ways, including:

• Storing and organizing prospect information, such as name, company, email, and phone number
• Tracking interactions with prospects, including emails, phone calls, and appointments
• Assigning prospects to sales representatives for follow-up
• Converting prospects into customers when they make a purchase
• Segmenting prospects into different categories, such as hot leads, cold leads, and lost prospects
• Analyzing sales data to identify trends and opportunities for improvement.

Overall, the prospect management capabilities in Sage X3 provide sales teams with a comprehensive view of their prospects and the tools they need to engage with them effectively and efficiently.

Supplier Categories

In Sage X3, supplier categories refer to a way of grouping suppliers based on common characteristics, such as type of product or service, location, or payment terms. This categorization allows businesses to manage and organize their suppliers in a more efficient manner, making it easier to track spending, negotiate better deals, and make informed decisions about sourcing.

Supplier categories can be created and defined in Sage X3, and suppliers can be assigned to one or more categories. This information can then be used to generate reports, such as spending by category, or to filter suppliers based on specific criteria.

In addition to supplier categorization, Sage X3 also provides tools to manage the procurement process, from request for quote to purchase order and invoice processing. The system also provides the ability to track supplier interactions and to manage supplier performance, including supplier evaluations and ratings.

In summary, supplier categories in Sage X3 provide a way to group suppliers based on common characteristics and to manage the procurement process in a more efficient and organized manner. This can help businesses to control costs, improve supplier relationships, and make informed decisions about sourcing.

Leads

In Sage X3, a lead refers to a potential customer who has expressed interest in your products or services but has not yet made a purchase. Leads are considered to be a valuable resource for sales teams as they represent opportunities for future business.

Sage X3 provides a centralized system for managing leads, allowing sales teams to organize and track all of the information they collect about potential customers. This information can include:

• Contact information, such as name, email, and phone number
• Company information, such as size, industry, and location
• Lead source, such as a referral, website visit, or trade show
• Lead status, such as new, qualified, or closed
• Lead score, a numeric representation of the lead’s likelihood to convert
• Lead notes, a place to store additional information about the lead, such as interactions and follow-ups

With Sage X3, you can manage your leads in a variety of ways, including:

• Qualifying leads based on their needs, budget, and decision-making timeline
• Assigning leads to sales representatives for follow-up
• Tracking interactions with leads, such as emails, phone calls, and appointments
• Converting leads into customers when they make a purchase
• Segmenting leads into different categories, such as hot leads, cold leads, and lost leads
• Analyzing sales data to identify trends and opportunities for improvement.

Overall, the lead management capabilities in Sage X3 provide sales teams with a centralized system for organizing and tracking their leads, allowing them to engage with prospects effectively and efficiently, and ultimately increase the likelihood of making a sale.

Service Suppliers

In Sage X3, service providers refer to entities that provide services to a business, rather than goods. This can include a wide range of services, such as consulting, maintenance, repairs, or training.

The service provider module in Sage X3 provides the tools to manage the service provider relationship, from service request to invoicing and payment. This includes features such as service request management, resource scheduling, service delivery, and invoicing. The system also provides the ability to track service provider performance, including service quality and customer satisfaction.

In addition to managing the service provider relationship, Sage X3 also provides tools to manage the service delivery process, including resource scheduling and delivery, as well as service invoicing and payment.

In summary, the service provider module in Sage X3 provides a comprehensive solution for businesses looking to manage their service provider relationships, from service request to payment, allowing them to improve service delivery and customer satisfaction, and to control costs.

Customer Categories

In Sage X3, customer categories are a way of grouping customers based on specific criteria, such as sales volume, industry, or geographic location. This allows organizations to segment their customer base and tailor their sales and marketing efforts to meet the specific needs and preferences of different groups of customers.

Some of the ways that customer categories can be used in Sage X3 include:

• Segmenting customers based on sales volume, such as high-volume customers, medium-volume customers, and low-volume customers
• Grouping customers based on industry, such as healthcare, finance, or manufacturing
• Organizing customers based on geographic location, such as North America, Europe, and Asia
• Targeting specific groups of customers with tailored sales and marketing campaigns, such as targeted email campaigns or targeted promotions
• Analyzing sales data to identify trends and opportunities for improvement

With Sage X3, you can create and manage customer categories in a variety of ways, including:

• Defining the criteria used to categorize customers
• Assigning customers to specific categories
• Tracking sales data for each customer category
• Running reports to analyze sales data for specific customer categories

Overall, the customer categorization capabilities in Sage X3 provide organizations with a flexible and powerful way to segment their customer base and target their sales and marketing efforts more effectively.

Suppliers

In Sage X3, suppliers refer to entities that provide goods or services to a business. They are an important aspect of the procurement and supply chain management module of the system.

The supplier information stored in Sage X3 includes details such as the supplier name, address, contact information, payment terms, and credit information. This information can be used to manage supplier accounts, track supplier interactions and deliveries, and generate supplier reports.

In addition to supplier information, Sage X3 also provides tools to manage the procurement process, from request for quote to purchase order and invoice processing. The system also provides the ability to track supplier interactions, such as phone calls, emails, and meetings, as well as to manage supplier performance, including supplier evaluations and ratings.

Overall, the supplier management capabilities in Sage X3 provide businesses with a complete and integrated view of their suppliers, allowing them to build and maintain strong supplier relationships, manage costs, and improve overall supplier performance.

Carriers

In Sage X3, carriers are entities that are responsible for transporting goods and products from one location to another. Carriers can be shipping companies, trucking companies, railroads, or any other entity that provides transportation services.

In the context of an enterprise resource planning (ERP) system like Sage X3, carriers are an important component of the supply chain management and logistics process. With Sage X3, you can manage carriers in a variety of ways, including:

• Storing and organizing carrier information, such as name, contact information, and services offered
• Assigning carriers to specific shipping routes or deliveries
• Tracking deliveries and shipments and managing the associated documentation, such as bills of lading and shipping labels
• Managing carrier performance, including on-time delivery, damage rate, and cost
• Generating reports to analyze carrier performance and identify opportunities for improvement

Having a centralized system for managing carriers in Sage X3 helps organizations streamline their logistics operations and ensures that they are able to work effectively with their carriers to manage shipments and deliveries. It also provides a centralized repository for all of the information related to carriers, which can help to improve decision-making and optimize logistics processes.

Products

In Sage X3, products refer to the goods or items that a business sells or uses in the production of other goods. Products can include raw materials, finished goods, or services.

The product information stored in Sage X3 includes details such as the product name, description, price, and any relevant technical specifications. This information can be used to manage inventory levels, track sales and purchases, and generate product reports.

In addition to product information, Sage X3 also provides tools to manage the sales and purchasing process, including quotes, sales orders, shipping and delivery, and invoicing. The system also provides the ability to manage product pricing and discounts, as well as to track product performance, including sales and margins.

Overall, the product management capabilities in Sage X3 provide businesses with a complete and integrated view of their products, allowing them to manage inventory, control costs, and increase sales.

Product Categories

In Sage X3, product categories are a way of grouping products based on specific criteria, such as type, style, or usage. This allows organizations to categorize their products and make it easier to find and manage them within the system.

Some of the ways that product categories can be used in Sage X3 include:

• Organizing products into categories based on type, such as raw materials, finished goods, or consumables
• Grouping products based on style, such as fashion, sportswear, or outdoor
• Segmenting products based on usage, such as industrial, commercial, or consumer
• Improving the accuracy of inventory management by tracking the movement and availability of specific categories of products
• Facilitating the creation of product bundles or product packages by grouping related products together

With Sage X3, you can create and manage product categories in a variety of ways, including:

• Defining the criteria used to categorize products
• Assigning products to specific categories
• Tracking inventory levels for each product category
• Running reports to analyze product sales data for specific categories

Overall, the product categorization capabilities in Sage X3 provide organizations with a flexible and powerful way to categorize and manage their products, which can help to improve inventory accuracy and support better decision-making.

Product Sites

In Sage X3, product sites refer to the physical locations where products are stored, manufactured, or distributed. This could include warehouses, factories, or retail stores.

The product site information stored in Sage X3 includes details such as the site name, address, contact information, and inventory levels. This information can be used to manage inventory and distribution, as well as to generate site-specific reports.

In addition to product site information, Sage X3 also provides tools to manage the supply chain and distribution process, including receiving and shipping, as well as to manage inventory levels and movements. The system also provides the ability to manage product site performance, including inventory accuracy and availability.

Overall, the product site management capabilities in Sage X3 provide businesses with a complete and integrated view of their product sites, allowing them to manage inventory and distribution, control costs, and improve overall site performance.

Standard Costs

In Sage X3, standard costs refer to the estimated cost of producing a product or providing a service. This cost can include direct costs, such as raw materials and labor, as well as indirect costs, such as overhead expenses.

Standard costs are used to help organizations determine the cost of goods sold (COGS) for their products, which is a key component of financial analysis and management. By setting standard costs for their products, organizations can compare the actual costs of production to the standard costs and identify areas for cost savings or improvement.

In Sage X3, you can manage standard costs in a variety of ways, including:

• Setting standard costs for individual products or groups of products
• Updating standard costs as prices or production processes change
• Comparing actual costs to standard costs and analyzing variances
• Generating reports to analyze standard costs and identify trends and opportunities for improvement
• Integrating standard costs with other financial data, such as sales data, to generate profitability reports

By using standard costs in Sage X3, organizations can improve their financial analysis and management, support better decision-making, and identify areas for cost savings and improvement.

• Identify and track the components required to manufacture a product
• Plan and manage the production process by tracking the availability of raw materials and components
• Improve accuracy of inventory management by tracking the movement of components and raw materials
• Facilitate production planning and scheduling by determining the quantities of raw materials and components required for each product
• Provide detailed information about the components used in a product, including part numbers, descriptions, and quantities

With Sage X3, you can manage BOM codes in a variety of ways, including:

• Assigning unique BOM codes to each BOM in the system
• Creating and updating BOMs for individual products or groups of products
• Generating reports to analyze BOMs and identify trends and opportunities for improvement
• Integrating BOMs with other production data, such as production schedules and cost data, to support better decision-making

Overall, the use of BOM codes in Sage X3 helps organizations to manage the manufacturing process more effectively and improve accuracy in their production planning and inventory management.

Sub-contracting BOMs

In Sage X3, sub-contracting BOMs (Bill of Materials) refer to a specific type of bill of materials used for sub-contracting operations. A bill of materials is a list of the components, raw materials, and sub-assemblies required to manufacture a finished product. In the case of sub-contracting BOMs, the finished product is manufactured by a third-party supplier, rather than in-house.

Sub-contracting BOMs in Sage X3 provide the ability to manage the sub-contracting process, including the management of subcontractor relationships, the transfer of material requirements to the subcontractor, and the receipt and invoicing of the finished product. This allows businesses to manage the sub-contracting process efficiently, improving supplier relationships and reducing costs.

In addition to sub-contracting BOMs, Sage X3 also provides a complete suite of procurement and supply chain management tools, including supplier management, purchase order management, and inventory control.

Overall, the sub-contracting BOMs in Sage X3 provide businesses with the ability to manage their sub-contracting operations efficiently, reducing costs and improving supplier relationships.

Commercial BOMs

In Sage X3, commercial BOMs (Bill of Materials) are lists of components and materials required to produce a product that are based on sales and marketing requirements, rather than production requirements. These BOMs differ from traditional manufacturing BOMs, which are focused on the production process and the materials and components required to produce a product.

Commercial BOMs are used to:

• Define the components and materials required for a product based on sales and marketing needs
• Improve accuracy in product pricing by ensuring that all components and materials required for a product are accounted for in the pricing calculation
• Facilitate the management of product configurations and product options, by defining the components and materials required for each option or configuration
• Improve communication between sales, marketing, and production teams by providing a clear definition of the components and materials required for a product
• Support better decision-making by providing visibility into the components and materials required for a product

With Sage X3, you can manage commercial BOMs in a variety of ways, including:

• Creating and updating commercial BOMs for individual products or groups of products
• Assigning unique identifiers to each commercial BOM in the system
• Integrating commercial BOMs with other sales and marketing data, such as pricing and product configurations, to support better decision-making
• Generating reports to analyze commercial BOMs and identify trends and opportunities for improvement

Overall, the use of commercial BOMs in Sage X3 helps organizations to better manage their sales and marketing activities and improve accuracy in their product pricing and product management.

Multilevel BOMs

In Sage X3, multi-level BOMs (Bill of Materials) refer to a type of bill of materials that includes multiple levels of components and sub-assemblies required to manufacture a finished product. This type of bill of materials provides a hierarchical view of the product structure, from the finished product down to the individual components.

Multi-level BOMs in Sage X3 provide businesses with the ability to manage the manufacturing process, including the management of raw materials, sub-assemblies, and finished products. The system allows for the definition of the product structure, including the required components and quantities, as well as the management of inventory levels and movements.

In addition to multi-level BOMs, Sage X3 also provides a complete suite of manufacturing and production management tools, including capacity planning, production scheduling, and cost management.

Overall, the multi-level BOMs in Sage X3 provide businesses with a complete and integrated view of their product structure, allowing them to manage the manufacturing process efficiently, reducing costs and improving product quality.

Production BOMs

In Sage X3, production BOMs (Bill of Materials) are lists of components and materials required to produce a product that are based on production requirements. A production BOM is a detailed list of all the materials, components, and sub-assemblies required to manufacture a finished product, along with the quantities of each item required.

Production BOMs are used to:

• Define the components and materials required for a product based on production requirements
• Improve accuracy in production planning and scheduling by ensuring that all components and materials required for a product are accounted for
• Facilitate the management of production processes by providing a detailed list of the components and materials required for each product
• Improve communication between production and supply chain teams by providing a clear definition of the components and materials required for a product
• Support better decision-making by providing visibility into the components and materials required for a product

With Sage X3, you can manage production BOMs in a variety of ways, including:

• Creating and updating production BOMs for individual products or groups of products
• Assigning unique identifiers to each production BOM in the system
• Integrating production BOMs with other production data, such as production schedules and cost data, to support better decision-making
• Generating reports to analyze production BOMs and identify trends and opportunities for improvement

Overall, the use of production BOMs in Sage X3 helps organizations to manage their production processes more effectively and improve accuracy in their production planning and scheduling.

Production Slip

In Sage X3, a production slip refers to a document that is used to manage the production process. It is a detailed record of the resources, materials, and operations required to manufacture a product, and is used to track progress and monitor the production process.

The production slip in Sage X3 provides a comprehensive view of the production process, including the required materials, the operations to be performed, and the progress of the production. The system also provides the ability to track and manage inventory levels, allocate resources, and manage the production schedule.

In addition to the production slip, Sage X3 also provides a complete suite of manufacturing and production management tools, including capacity planning, production scheduling, and cost management.

Overall, the production slip in Sage X3 provides businesses with the ability to manage the production process efficiently, reducing costs, and improving product quality.

CRM Activity

In Sage X3, CRM (Customer Relationship Management) activity refers to a range of activities that organizations undertake to manage and improve their interactions with customers. The goal of CRM activities is to build strong, long-lasting relationships with customers by understanding their needs, preferences, and behaviors.

Sage X3 provides a robust CRM module that enables organizations to manage a wide range of CRM activities, including:

• Contact Management: Management of customer contacts and their contact information, including name, title, phone number, email address, and more.
• Lead Management: Management of leads, including the creation and tracking of new leads, the conversion of leads into customers, and the management of lead data, such as lead source, lead status, and lead score.
• Opportunity Management: Management of sales opportunities, including the creation and tracking of new opportunities, the management of opportunity data, such as opportunity stage, opportunity amount, and opportunity probability.
• Account Management: Management of customer accounts, including the creation and tracking of customer accounts, the management of account data, such as account status, account type, and account balance.
• Activity Management: Management of customer interactions, including the scheduling and tracking of customer meetings, calls, and tasks.
• Sales Forecasting: Forecasting of future sales based on historical sales data, opportunity data, and other relevant factors.

By using Sage X3’s CRM module, organizations can:

• Improve the quality of customer interactions by having a centralized repository of customer information that is easily accessible to all relevant stakeholders.
• Improve the efficiency of customer interactions by automating repetitive tasks, such as lead tracking and opportunity management.
• Improve the effectiveness of customer interactions by having a clear picture of customer behavior, including customer preferences, needs, and interactions with the organization.
• Improve the accuracy of sales forecasting by having access to a wealth of historical customer data, as well as real-time data on customer interactions and opportunities.

Overall, the use of Sage X3’s CRM module helps organizations to build stronger, more profitable relationships with their customers.

Marketing

In Sage X3, the marketing functions provides businesses with the tools and capabilities needed to manage their marketing activities and campaigns. The module includes features such as lead and opportunity management, marketing lists, email campaigns, and campaign analysis.

The marketing function in Sage X3 provides businesses with the ability to identify and manage potential customers, as well as to track the progress of marketing campaigns. The system also provides the ability to create and manage marketing lists, including segmenting and targeting specific customer groups.

In addition to the marketing function, Sage X3 also provides a complete suite of sales and customer relationship management (CRM) tools, including lead and opportunity management, customer and account management, and sales forecasting.

Overall, the marketing capabilities in Sage X3 provide businesses with the ability to effectively manage their marketing activities and campaigns, improving the effectiveness of marketing efforts and helping to drive business growth.